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Summary: The blog explains the manual process to export Outlook for Mac 2016 to Windows Outlook PST. It also outlines how you can easily and quickly convert Outlook for Mac data file (.olm) to Outlook data file (.pst) by using an OLM converter.
When working with Outlook on Mac, you may require to export its data to Windows Outlook PST file format. This may happen in any of the following situations:
- Your users need to access OLM files on Outlook for Windows client.
- You need to move data from Mac to Windows PC.
However, Microsoft Outlook for Windows does not support the Outlook for Mac data file (.olm). There is a manual way following which you can export OLM file data to PST.
Ms Outlook For Mac 2016 Download
How to Export Outlook for Mac to PST Manually?
IMPORTANT NOTE: The manual process involves a lot of steps and can be time-consuming. But, if you urgently need to export OLM to PST file format, skip to the next section to learn how you can quickly perform OLM to PST conversion by using Stellar Converter for OLM. Else, you can directly download the software below.
You can export Outlook 2016 MAC to PST manually by following these steps:
NOTE: In Outlook for Mac 2016, email messages, contacts, calendar and other items can be exported to archive file.
Step 1 – Export Outlook OLM File
NOTE: This is an OPTIONAL step and helps backup OLM file. You can skip this step and directly proceed with the next step to export Outlook for MAC data to PST.
- Open Outlook in your Mac system, from the Tools tab, click Export.
2. In Export to Archive File (.olm) window, select the items you want to export, and then click Continue.
3. In the dialog box that appears, under ‘Save archive file (.olm) as:’ specify the name of the file and location where you want to save it.
4. After Outlook finishes exporting the selected data, click Finish.
The selected items in the OLM file will be saved as an archive .olm file at the desired location.
Step 2 –– Set up Gmail in Outlook for Mac
NOTE: Before proceeding with this step, make sure you have a Gmail account with IMAP setting enabled.
1. Open Outlook for Mac application, click Outlook > Preferences.
2. In Outlook Preferences window, choose Accounts under Personal Settings.
3. In Accounts window, click the plus (+) sign in the lower left corner (as shown in the image below). Select E-mail from the drop-down menu.
4. When prompted, enter your Gmail account information, and then click Add Account.
5. The Gmail account will be added to your Outlook account.
Step 3 – Move Outlook for MAC data to Gmail
- In Outlook 2016 for Mac, right-click the newly added Gmail folder, and select New Folder.
2. Rename the folder, and then click File > Import.
3. Next, click the mailbox folder you want to export.Right click the items from the selected folder, and choose Move > Choose Folder.
4. Right click the items from the selected folder, and choose Move > Choose Folder
5. Find the Gmail folder, and click Copy.
All your OLM file data will get added in the new Gmail folder.
Stage 4 – Export OLM Data from Gmail to Outlook PST
1. Open your Windows Outlook application, and configure the same Gmail account you have set up in Outlook for Mac.
2. Choose File > Open & Export > Import/Export.
3. 3. From Import and Export Wizard, choose Export to a File.
4. Select Outlook Data File (.pst), and then click Next.
5. In Export Outlook Data File window, select the Gmail folder that contains OLM file data, and hit Next
6. Choose the location of your Outlook data file (.pst), and click Finish.
Your OLM file data will now get exported to PST file.
Limitations of Manual Process
While the above mentioned manual process can help you export Outlook 2016 for Mac data to Windows Outlook PST, it has a few limitations:
- Require Gmail configuration.
- It is lengthy and time-consuming.
- It may require technical assistance.
- It may result in data inconsistency
How to Overcome the Limitations of Manual Process?
You can overcome the limitations associated with the manual method by using a specialized OLM to PST converter such as Stellar Converter for OLM software. Here’s how:
- You don’t need to configure a Gmail account.
- The software quickly converts all of the OLM file data to PST in 3 simple steps: ‘Select OLM file’, ‘Convert’, and ‘Preview & Save’.
- The software’s user interface can be operated by any user without technical assistance.
- The OLM converter converts OLM to PST, while keeping the mailbox data intact.
Read this: Process of converting OLM to PST using Stellar Converter for OLM
Summing ups
Most Mac users face difficulties in moving from Outlook for Mac to Windows Outlook and now that you have understood the difference between the manual method and the software tool, you can easily reach the conclusion that Outlook 2016 Mac OLM file can be easily exported to PST and it’s equally easy to import data with Stellar Converter for OLM.
-->The Teams Meeting add-in lets users schedule a Teams meeting from Outlook. The add-in is available for Outlook on Windows, Mac, web, and mobile.
Microsoft Outlook 2016 Mac Download
Teams Meeting add-in in Outlook for Windows
The Teams Meeting add-in is automatically installed for users who have Microsoft Teams and either Office 2013, Office 2016, or Office 2019 installed on their Windows PC. Users will see the Teams Meeting add-in on the Outlook Calendar ribbon.
Note
- There is no direct URL that links to the Teams add-in.
- There are additional considerations if your organization runs both Teams and Skype for Business. Under some circumstances, the Teams add-in is not available in Outlook. See Upgrade from Skype for Business to Teams for details.
- User permissions to execute the Regsvr32.exe file is a minimum requirement for the Teams Meeting add-in to be installed on the computer.
- If users do not see the Teams Meeting add-in, instruct them to close Outlook and Teams, then restart the Teams client first, then sign in to Teams, and then restart the Outlook client, in that specific order.
- If you are using an Office Outlook installation from the Microsoft Store, the Teams Meeting add-in isn't supported. Users who require this add-in are advised to install Click-to-Run version of Office, as outlined in Office on Windows 10 in S mode article.
Teams Meeting add-in in Outlook for Mac
The Teams Meeting button in Outlook for Mac will appear in the Outlook for Mac ribbon if Outlook is running production build 16.24.414.0 and later and is activated with a Microsoft 365 or Office 365 client subscription.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in in Outlook Web App
The Teams Meetings button in Outlook Web App will appear as part of new event creation if the user is on an early version of the new Outlook on the web. See the Outlook Blog to learn about how users can try the early version of the new Outlook on the web.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in in Outlook mobile (iOS and Android)
The Teams Meeting button shows up in latest builds of the Outlook iOS and Android app.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in and FindTime for Outlook
FindTime is an add-in for Outlook that helps users reach consensus on a meeting time across companies. Once the meeting invitees have provided their preferred times, FindTime sends out the meeting invite on the user's behalf. If the Online meeting option is selected in FindTime, FindTime will schedule a Skype for Business or Microsoft Teams meeting. (FindTime will use whichever has been set by your organization as the default online meeting channel.)
Note
If you saved a Skype for Business setting in your Findtime dashboard, FindTime will use that instead of Microsoft Teams. If you want to use Microsoft Teams, delete the Skype for Business setting in your dashboard.
For more information, see Schedule meetings with FindTime.
Authentication requirements
The Teams Meeting add-in requires users to sign in to Teams using Modern Authentication. If users do not use this method to sign in, they'll still be able to use the Teams client, but will be unable to schedule Teams online meetings using the Outlook add-in. You can fix this by doing one of the following:
- If Modern Authentication is not configured for your organization, you should configure Modern Authentication.
- If Modern Authentication is configured, but they canceled out on the dialog box, you should instruct users to sign in again using multi-factor authentication.
To learn more about how to configure authentication, see Identity models and authentication in Microsoft Teams.
Enable private meetings
Allow scheduling for private meetings must be enabled in the Microsoft Teams admin center for the add-in to get deployed. In the admin center, go to Meetings > Meeting Policies, and in the General section, toggle Allow scheduling private meetings to On.)
The Teams client installs the correct add-in by determining if users need the 32-bit or 64-bit version.
Ms Outlook 2016 Download For Mac
Note
Users might need to restart Outlook after an installation or upgrade of Teams to get the latest add-in.
Teams upgrade policy and the Teams Meeting add-in for Outlook
Customers can choose their upgrade journey from Skype for Business to Teams. Tenant admins can use the Teams co-existence mode to define this journey for their users. Tenant admins have the option to enable users to use Teams alongside Skype for Business (Islands mode).
When users who are in Island mode schedule a meeting in Outlook, they typically expect to be able to choose whether to schedule a Skype for Business or a Teams meeting. In Outlook on the web, Outlook Windows, and Outlook Mac, users see both Skype for Business and Teams add-ins when in Islands mode by default. You can configure a Teams meeting policy setting to control whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins.
Due to certain limitations in the initial release, Outlook mobile can only support creating Skype for Business or Teams meetings. See the following table for details.
| Coexistence mode in the Teams admin center | Default meetings provider in Outlook mobile |
|---|---|
| Islands | Skype for Business |
| Skype for Business only | Skype for Business |
| Skype for Business with Teams collaboration | Skype for Business |
| Skype for Business with Teams collaboration and meetings | Teams |
| Teams only | Teams |
Set whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins
As an admin, you can configure a Teams meeting policy setting to control which Outlook meeting add-in is used for users who are in Islands mode. You can specify whether users can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins to schedule meetings in Outlook.
You can only apply this policy to users who are in Islands mode and have the AllowOutlookAddIn parameter set to True in their Teams meeting policy. For steps on how to set this policy, see set the meeting provider for users in Islands mode.
Other considerations
The Teams Meeting add-in is still building functionality, so be aware of the following:
- The Teams Meeting add-in requires an Exchange mailbox for the primary user scheduling the meeting. Ensure that you have at least one Exchange mailbox configured in your Outlook profile and use it to schedule Teams meetings with the add-in. For Exchange requirements, see How Exchange and Teams interact.
- The add-in is for scheduled meetings with specific participants, not for meetings in a channel. Channel meetings must be scheduled from within Teams.
- The add-in will not work if an Authentication Proxy is in the network path of the user's PC and Teams Services.
- Users can't schedule live events from within Outlook. Go to Teams to schedule live events. For more information, see What are Microsoft Teams live events?.
Learn more about meetings and calling in Microsoft Teams.
Troubleshooting
Use the following steps to troubleshoot issues with the Teams Meeting add-in.
Ms Outlook 2016 Mac
Teams Meeting add-in in Outlook for Windows does not show
If you cannot get the Teams Meeting add-in for Outlook to install, try these troubleshooting steps.
Download and run the Microsoft Support Recovery Assistant to perform automated troubleshooting steps and fixes.
Alternatively, perform the following steps manually:
- Windows 7 users must install the Update for Universal C Runtime in Windows for the Teams Meeting add-in to work.
- Check that the user has a Teams Upgrade policy which enables scheduling meetings in Teams. See Upgrade from Skype for Business to Teams for more details.
- Check that the user has a Teams Meeting policy that permits the Outlook Add-in. See Manage meeting policies in Teams for more details.
- Ensure the user has the Teams desktop client installed. The meeting add-in will not be installed when only using the Teams web client.
- Ensure the user has Outlook 2013 or later installed.
- Make sure the user has permission to execute regsvr32.exe.
- Ensure that all available updates for Outlook desktop client have been applied.
- Follow these steps:
- Restart the Teams desktop client.
- Sign out and then sign back in to the Teams desktop client.
- Restart the Outlook desktop client. (Make sure Outlook isn't running in admin mode.)
If you still don't see the add-in, make sure that it isn't disabled in Outlook.
- In Outlook, choose File and then Options.
- Select the Add-ins tab of Outlook Options dialog box.
- Confirm that Microsoft Teams Meeting Add-in for Microsoft Office is listed in the Active Application Add-ins list
- If the Teams Meeting Add-in is listed in the Disabled Application Add-ins list, select COM Add-ins in Manage and then select Go…
- Set the checkbox next to Microsoft Teams Meeting Add-in for Microsoft Office.
- Choose OK on all dialog boxes and restart Outlook.
For general guidance about how to manage add-ins, see View, manage, and install add-ins in Office programs.
If the add-in still does not show, use the following steps to verify the registry settings.
Note
Incorrectly editing the registry may severely damage your system. Before making changes to the registry, you should back up any valued data on the computer.
- Launch RegEdit.exe
- Navigate to HKEY_CURRENT_USERSoftwareMicrosoftOfficeOutlookAddins
- Verify TeamsAddin.FastConnect exists.
- Within TeamsAddin.FastConnect, verify LoadBehavior exists and is set to 3.
- If LoadBehavior has a value other than 3, change it to 3 and restart Outlook.
Delegate scheduling does not work
If your administrator has configured Microsoft Exchange to control access to Exchange Web Server (EWS), a delegate won't be able to schedule a Teams meeting on behalf of the boss. The solution for this configuration is under development and will be released in the future. As a workaround, your administrator can add the following string to the EWS Allow List: 'SchedulingService'.